Emailing Your Resume



The first step to emailing your resume is to create an email for yourself. Click here to sign up for free web-based email.

The second step you need to do when emailing your resume is to ask the employer if you can send the resume as an ATTACHMENT. You also need to verify that the employer also uses MS Word 97 or higher on their computer system (or whatever program/version you are using if it wasn't done in the STS Career Center). Some employers will not open up an attachment for fear of opening a virus. Other employers may use a different word processing system and either cannot open your attachment altogether or will not go to any extra effort to convert your document. Chances are, he or she will delete your email entirely and will never review the information you just sent.

If you are able to send your resume as an attachment, follow the directions below.


ATTACHING YOUR ORIGINAL MS WORD RESUME (NOT in "Text Only" format):

The method for attaching a resume via email depends on which email program you are using. For convenience sake, the following will be directions for Yahoo! Mail. The process for other programs (i.e., Hotmail) should be very similar. See a staff person in the STS Career Center if further assistance is needed for this process.

YAHOO MAIL EXAMPLE:

1. Go to Yahoo and complete your sign-in for email
2. Click on "Compose"
3. Type the employer's email address in the "To:" box
4. Put something in the Subject Line such as "Resume for the Position of....."
5. Click the cursor into the big box below and type a personalized note or a cover letter. State that you have attached a resume (and a cover letter if you are also sending it as an attachment)
6. Scroll down until you see the word ATTACHMENTS and then click on "Edit Attachments." This should bring up a separate pop-up box
7. If your resume is on a disk, make sure your disk is in your Floppy A Drive. Click on BROWSE and then change the drive to your Floppy A Drive. (If your resume is on the hard drive of your computer, browse your hard drive instead)
8. Find the file for your resume and click OPEN. Once you do this, the file should appear in the box
9. Click on ATTACH FILE
10. The name of the file should show up under a yellow box that says "Attached Files"
11. Click on DONE
12. The pop-up box should disappear and you should be back at your original email document. Under the bottom of your main body text box, you should find your file listed after "Attachments."
13. BEFORE YOU SEND IT......Scroll up towards the top and click on the box (will insert a checkmark) to SAVE COPY TO SENT FOLDER. Sending a copy of this to yourself will allow you to just resend your resume again if you accidently typed in a wrong email address, etc. It also gives you a copy of your correspondence for your own records.
14. Now click on the SEND button
15. Congratuations! You have just attached and sent your resume
    
    EMAILING YOUR RESUME (NOT as an "attachment"):
    
    To make sure your resume and cover letter will be readable by almost ANY employer, regardless of the word processing program he/she uses, you will need to show your cover letter and resume as ONE document and place them directly into the email text box (body). You can do this either by typing or using the "cut and paste" method.
    
    
    Before you begin, click here to see an example of a Text-Only Resume.
    
    
    If you have already converted your original resume to a TEXT-ONLY "Internet" Format for posting online, you still need to make basic changes before you "Email" your resume. Click here for the directions to make these adjustments to your current Text-Only resume.
    
    
    If you do NOT have a Text-Only "Internet" Resume already set up, click here to follow the instructions for creating a Text-Only Email Resume.
    
    
    
    CUTTING AND PASTING YOUR TEXT-ONLY EMAIL RESUME and COVER LETTER (NOT as an attachment)
    
    Note: This example is for YAHOO! MAIL(If you need further assistance, please see a staff person in the STS Career Center.
    
    
    1. Sign into your web-based email account.
    2. Click on "Compose"
    3. Type the employer's email address in the "To:" box
    4. Put something in the Subject Line such as "Text-Only Resume and cover letter for the Position of....."
    5. Click the cursor into the big text box below.
    6. You want the employer to read your cover letter FIRST. This is your personalized INTRODUCTION. Adding a cover letter is another one of those things that can give you an extra "edge" over another candidate.
       
       When composing your cover letter, follow these guidelines:
       
       • Keep your letter short (a few brief paragraphs) and easy to read.
       • Just INTRODUCE your resume -- do not summarize it or repeat information
       • Let the letter show your professional personality.
       
       
       YOU CAN DO ONE OF TWO OPTIONS:
       
       • Type a cover letter in the text box of your email BEFORE the resume
         
         OR
         
         
       • Draft your cover letter in MS Word (then you don't have to keep retyping it -- only making small changes according to the job description). Make it a text-ready letter and follow the same steps to do this as listed above for your online resume. You can then Cut and paste it into the email text box -- ABOVE your resume (same directions as below for your resume)
       
       
       
    7. Now it is time to cut and paste your Text-Only Email Resume. Note: DO NOT attach your Resume. (Remember, an employer may not open an attachment!) You will need to cut and paste your resume INTO your email text box by doing the following
       1. MINIMIZE Your Email. In the upper right hand corner, click on Minimize Box (the third box over with the dash in it). This will keep your email page but place it in a small box listed at the bottom of your computer screen.
          
          
       2. Bring up MS Word and/or open your Text-Only Email Resume.
          
          
       3. Move the cursor with your mouse to the very beginning of your document. Click and hold down the left side of your mouse and drag it until your entire document is blocked out (dark color).
          
          
       4. Click on EDIT on the toolbar listed above and then click on COPY.
          
          
       5. MINIMIZE MS WORD. In the upper right hand corner, click on Minimize Box (the third box over with the dash in it). This will now minimize MS Word and place it at the bottom alongside the small box holding your email document.
          
          
       6. Click on the small box minimized at the bottom holding your email document. This will bring back the email page to which you will be cutting and pasting your resume.
          
          
       7. Move your cursor to the box where you are supposed to copy your resume (the text box portion of your email) and click the left side of the mouse.
          
          
       8. Click on EDIT on the toolbar above and then PASTE.
          
          
    8. BEFORE YOU SEND YOUR COVER LETTER AND RESUME.....Scroll up towards the top of your email page and click on the box (will insert a checkmark) to SAVE COPY TO SENT FOLDER. Sending a copy of this to yourself will allow you to just resend your resume again if you accidently typed in a wrong email address, etc. It also gives you a copy of your correspondence for your own records.
    9. Now click on the SEND button
    10. Congratuations! You have just attached and sent your Text-Only Email resume